Real Briefings
City of Bellingham Public Works and Natural Resources Committee
**Contract Award Approved (3-0 vote):** City awarded S&S Concrete Construction a not-to-exceed $3.6 million contract for Portland cement concrete repairs over four years. This indefinite delivery/indefinite quantity (IDIQ) contract enables on-call concrete maintenance for streets, sidewalks, water/sewer main break repairs.
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# Real Briefings - BEL-PWN-2024-12-09
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### MEETING OVERVIEW
**Body:** City of Bellingham Public Works and Natural Resources Committee
**Date/Time:** December 9, 2024, 10:30 AM
**Duration:** 7 minutes (10:30 AM - 10:37 AM)
**Chair:** Hannah Stone
**Members Present:** Lisa Anderson, Michael Lilliquist
### KEY DECISIONS & ACTIONS
**Contract Award Approved (3-0 vote):** City awarded S&S Concrete Construction a not-to-exceed $3.6 million contract for Portland cement concrete repairs over four years. This indefinite delivery/indefinite quantity (IDIQ) contract enables on-call concrete maintenance for streets, sidewalks, water/sewer main break repairs.
**Financial Impact:** S&S bid $1.28M on hypothetical work order vs. contract ceiling of $3.6M over four years. City spent ~$1.4M last year, ranging from $600K-$1.4M annually.
### POLICY SIGNIFICANCE
This routine maintenance contract keeps essential city infrastructure operational. The IDIQ structure allows rapid response to emergency concrete repairs (water main breaks, unsafe sidewalks) without rebidding each project. Contract includes apprenticeship requirements for work orders exceeding $1M.
### UPCOMING ACTIONS
Council will consider final approval at evening meeting. Contract becomes effective upon mayor's signature.
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### CHRONOLOGICAL SUMMARY
**10:30 AM - Opening & Introduction (2 min)**
Chair Stone called meeting to order, confirmed attendance of all three committee members, introduced sole agenda item: contract award to S&S Concrete Construction for concrete repairs.
**10:32 AM - Staff Presentation (3 min)**
Interim Public Works Director Mike Olinger explained the IDIQ contract structure: $3.6M ceiling over four years for on-call concrete repairs (sidewalks, street patches, utility cuts). Contract uses unit pricing for different repair types. S&S submitted lowest bid at $1.28M on hypothetical work order vs. $3.6M maximum.
**10:35 AM - Council Questions (1 min)**
Anderson questioned large gap between $1.28M bid and $3.6M ceiling. Olinger clarified the $1.28M represents unit pricing evaluation, not guaranteed work amount. Lilliquist confirmed contractors honor unit price sheets for actual work or…
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### Meeting Overview
The City of Bellingham's Public Works and Natural Resources Committee met on December 9, 2024, chaired by Council Member Hannah Stone, with members Lisa Anderson and Michael Lilliquist. The committee considered one item: a contract award to S&S Concrete Construction for on-call Portland cement concrete repair services through an indefinite delivery indefinite quantity (IDIQ) contract.
### Key Terms and Concepts
**IDIQ Contract:** An "Indefinite Delivery Indefinite Quantity" contract that allows the city to call on a contractor for specific types of work as needed, without guaranteeing any minimum amount of work.
**Not-to-Exceed Contract:** A contract with a maximum spending limit ($3.6 million over four years) but no guarantee that the full amount will be spent.
**Work Orders:** Individual project assignments issued under the main contract for specific repair jobs like fixing water main breaks or sidewalk repairs.
**Unit Pricing:** Contractors bid on specific per-unit costs (like cost per square yard of concrete or per linear foot of curbing) rather than total project costs.
**Apprentice Utilization Requirements:** City policy requiring contractors on projects over $1 million to employ apprentices as part of workforce development goals.
### Key People at This Meeting
| Name | Role / Affiliation |
|---|---|
| Hannah Stone | Committee Chair, First Ward Council Member |
| Lisa Anderson | Committee Member, Fifth Ward Council Member |
| Michael Lilliquist | Committee Member, Sixth Ward Council Member |
| Mike Olinger | Interim Public Works Co-Director |
### Background Context
Cities need reliable contractors for emergency concrete repairs like water ma…
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